{"id":560543,"date":"2021-12-08T04:07:07","date_gmt":"2021-12-08T04:07:07","guid":{"rendered":"https:\/\/www.indcareer.com\/schools\/?p=560543"},"modified":"2021-12-08T09:31:51","modified_gmt":"2021-12-08T09:31:51","slug":"maharashtra-board-solutions-class-11-secretarial-practice-chapter-1-secretary","status":"publish","type":"post","link":"https:\/\/www.indcareer.com\/schools\/maharashtra-board-solutions-class-11-secretarial-practice-chapter-1-secretary\/","title":{"rendered":"Maharashtra Board Solutions Class 11-Secretarial Practice: Chapter 1- Secretary"},"content":{"rendered":"\n

Class 11: Secretarial Practice Chapter 1 solutions. Complete Class 11 Secretarial Practice Chapter 1 Notes.<\/p>\n\n\n\n

Maharashtra Board Solutions Class 11-Secretarial Practice: Chapter 1- Secretary<\/h2>\n\n\n\n

Maharashtra Board 11th Secretarial Practice Chapter 1, Class 11 Secretarial Practice Chapter 1 solutions<\/p>\n\n\n\n

1A. Select the correct answer from the options given below and rewrite the statements.<\/strong><\/p>\n\n\n\n

Questions 1.
A secretary is an _____________ of the business.<\/strong>
(a) owner
(b) employee
(c) creditor
Answer:
<\/strong>(b) employee<\/p>\n\n\n\n

Question 2.
_____________ is appointed by busy individuals.<\/strong>
(a) Personal secretary
(b) Secretary of Joint Stock Company
(c) Secretary of Government department
Answer:
<\/strong>(a) Personal secretary<\/p>\n\n\n\n

Question 3.
_____________ function implies compliance of various provisions of Acts applicable to the organization.<\/strong>
(a) Financial
(b) Statutory
(c) Office
Answer:
<\/strong>(b) Statutory<\/p>\n\n\n\n

Question 4.
Every listed company and all other companies having paid-up capital of _____________ or more should have a full-time secretary.<\/strong>
(a) 10 crore
(b) 2 crore
(c) 5 crore
Answer:
<\/strong>(c) 5 crore<\/p>\n\n\n\n

Question 5.
_____________ is an organization formed with the motive of providing services and not to earn profits.<\/strong>
(a) Joint Stock Company
(b) Non Profit Association
(c) Co-operative Society
Answer:
<\/strong>(b) Non-Profit Association<\/p>\n\n\n\n

Question 6.
The function of a secretary to look after the inward and outward mail is called _____________<\/strong>
(a) Reception
(b) Statutory
(c) Correspondence
Answer:
<\/strong>(c) Correspondence<\/p>\n\n\n\n

Question 7.
In ancient Indian history, secretary was referred to as _____________<\/strong>
(a) Scribae
(b) Secretarius
(c) Amatya
Answer:
<\/strong>(c) Amatya<\/p>\n\n\n\n

Question 8.
_____________ means ability to adjust oneself to changing situation.<\/strong>
(a) Loyalty
(b) Adaptability
(c) Punctuality
Answer:
<\/strong>(b) Adaptability<\/p>\n\n\n\n

Question 9.
A secretary appointed by an institution or organization is called _____________ secretary.<\/strong>
(a) Private
(b) Institutional
(c) Social
Answer:
<\/strong>(b) Institutional<\/p>\n\n\n\n

Question 10.
A person who acts as a confidential writer is a _____________<\/strong>
(a) worker
(b) secretary
(c) servant
Answer:
<\/strong>(b) secretary<\/p>\n\n\n\n

Question 11.
A person who does writing work for his boss is a _____________<\/strong>
(a) secretary
(b) board of directors
(c) managing committee
Answer:
<\/strong>(a) secretary<\/p>\n\n\n\n

Question 12.
In the old Roman empire the secretary was referred to as _____________<\/strong>
(a) Scribae
(b) Chitnis
(c) Amatya
Answer:
<\/strong>(a) Scribae<\/p>\n\n\n\n

Question 13.
In ancient Indian literature, the post of secretary is referred as _____________<\/strong>
(a) Sachiva
(b) Scribae
(c) Secretarius
Answer:
<\/strong>(a) Sachiva<\/p>\n\n\n\n

Question 14.
The term secretary means a _____________<\/strong>
(a) confidential writer
(b) servant
(c) adviser
Answer:
<\/strong>(a) confidential writer<\/p>\n\n\n\n

Question 15.
Secretary should have the knowledge of _____________<\/strong>
(a) accountancy
(b) civics
(c) science
Answer:
<\/strong>(a) accountancy<\/p>\n\n\n\n

Question 16.
Every business organization needs a secretary having a knowledge of recording _____________ transactions.<\/strong>
(a) financial
(b) private
(c) illegal
Answer:
<\/strong>(a) financial<\/p>\n\n\n\n

1B. Match the pairs.<\/strong><\/p>\n\n\n\n

Question 1.<\/strong><\/p>\n\n\n\n

Group \u2018A\u2019<\/td>Group \u2018B\u2019<\/td><\/tr>
(a) Scribae<\/td>(1) No legal status<\/td><\/tr>
(b) Secretarial Standards and Audit<\/td>(2) Companies Act, 1956<\/td><\/tr>
(c) Co-operative society<\/td>(3) Minimum 5 members<\/td><\/tr>
(d) Sports club<\/td>(4) Roman empire<\/td><\/tr>
(e) Concept of Key Managerial Personnel<\/td>(5) To check whether the company comply with a legal requirement<\/td><\/tr>
(f) Personal Secretary<\/td>(6) IAS<\/td><\/tr>
<\/td>(7) Minimum 10 members<\/td><\/tr>
(8) Latin civilization<\/td><\/tr>
(9) Companies Act, 2013<\/td><\/tr>
(10) Non-profit association<\/td><\/tr>
(11) has legal status<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Answer:<\/strong><\/p>\n\n\n\n

Group \u2018A\u2019<\/td>Group \u2018B\u2019<\/td><\/tr>
(a) Scribae<\/td>(4) Roman empire<\/td><\/tr>
(b) Secretarial Standards and Audit<\/td>(5) To check whether the company comply with a legal requirement<\/td><\/tr>
(c) Co-operative society<\/td>(7) Minimum 10 members<\/td><\/tr>
(d) Sports club<\/td>(10) Non-profit association<\/td><\/tr>
(e) Concept of Key Managerial Personnel<\/td>(9) Companies Act, 2013<\/td><\/tr>
(f) Personal Secretary<\/td>(1) No legal status<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Question 2.<\/strong><\/p>\n\n\n\n

Group \u2018A\u2019<\/td>Group \u2018B\u2019<\/td><\/tr>
(a) Secretarius<\/td>(1) Amatya, Sachiva<\/td><\/tr>
(b) Roman Empire<\/td>(2) Oldest profession<\/td><\/tr>
(c) Indian Literature<\/td>(3) Latest profession<\/td><\/tr>
(d) Profession of a secretary<\/td>(4) Scribae<\/td><\/tr>
(e) Secretary<\/td>(5) Latin word<\/td><\/tr>
<\/td>(6) Employer<\/td><\/tr>
(7) Employee<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Answer:<\/strong><\/p>\n\n\n\n

Group \u2018A\u2019<\/td>Group \u2018B\u2019<\/td><\/tr>
(a) Secretarius<\/td>(5) Latin word<\/td><\/tr>
(b) Roman Empire<\/td>(4) Scribae<\/td><\/tr>
(c) Indian Literature<\/td>(1) Amatya, Sachiva<\/td><\/tr>
(d) Profession of a secretary<\/td>(2) Oldest profession<\/td><\/tr>
(e) Secretary<\/td>(7) Employee<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

1C. Write a word or a term or a phrase that can substitute each of the following statements.<\/strong><\/p>\n\n\n\n

Question 1.
The state and central government secretaries for various department functions under them.
Answer:<\/strong>
Ministries in the Sachivalaya<\/p>\n\n\n\n

Question 2.
The person appointed under the Companies Act, 2013 by the board of directors.
Answer:<\/strong>
Companies Secretary<\/p>\n\n\n\n

Question 3.
To check whether the company sticks to the legal and procedural requirement.
Answer:<\/strong>
Secretarial Standards and Secretarial Audit<\/p>\n\n\n\n

Question 4.
Secretary appointed by industrialists, professionals, leaders, etc.
Answer:<\/strong>
Personal secretary<\/p>\n\n\n\n

Question 5.
The function of a secretary in which they attend to telephone calls, visitors and fix appointments.
Answer:<\/strong>
Reception<\/p>\n\n\n\n

Question 6.
The quality of a secretary means kindness and politeness.
Answer:<\/strong>
Courtesy<\/p>\n\n\n\n

Question 7.
Position of a secretary in a ministry or department.
Answer:<\/strong>
Administrative head<\/p>\n\n\n\n

Question 8.
Act under which Cooperative Societies get registered in Maharashtra.
Answer:<\/strong>
Maharashtra State Co-operative Societies Act 1960<\/p>\n\n\n\n

Question 9.
The new concept was introduced under the Companies Act, 2013 regarding company secretary.
Answer:<\/strong>
Key Managerial Personnel<\/p>\n\n\n\n

Question 10.
A person doing secretarial work in Ancient Indian History.
Answer:<\/strong>
Sachivaor Amatya<\/p>\n\n\n\n

Question 11.
A type of secretary appointed by an institution.
Answer:<\/strong>
Institutional Secretary<\/p>\n\n\n\n

Question 12.
Name the profession which is as old as human civilization.
Answer:<\/strong>
Secretary<\/p>\n\n\n\n

Question 13.
The information is not supposed to be disclosed by the secretary.
Answer:<\/strong>
Secret and Confidential<\/p>\n\n\n\n

1D. State whether the following statements are True or False.<\/strong><\/p>\n\n\n\n

Question 1.
In ancient Indian history, Secretary was referred to as Secretarius.
Answer:<\/strong>
False<\/p>\n\n\n\n

Question 2.
An individual alone can be appointed as a Secretary.
Answer:<\/strong>
True<\/p>\n\n\n\n

Question 3.
A secretary is a custodian of secret and confidential information of the organization.
Answer:<\/strong>
True<\/p>\n\n\n\n

Question 4.
A secretary does not act as a link between management and staff of the organization.
Answer:<\/strong>
False<\/p>\n\n\n\n

Question 5.
A company secretary is the oldest type of secretary.
Answer:<\/strong>
False<\/p>\n\n\n\n

Question 6.
The managing committee appoints the secretary of the Non-profit association.
Answer:<\/strong>
True<\/p>\n\n\n\n

Question 7.
The secretary performs administrative functions.
Answer:<\/strong>
True<\/p>\n\n\n\n

Question 8.
The leadership skills of a secretary do not create a team spirit.
Answer:<\/strong>
False<\/p>\n\n\n\n

Question 9.
The Board of directors appoints a secretary of a government department.
Answer:<\/strong>
False<\/p>\n\n\n\n

Question 10.
The concept of Key Managerial Personnel has been introduced in the Companies Act, 2013.
Answer:<\/strong>
True<\/p>\n\n\n\n

1E. Find the odd one.<\/strong><\/p>\n\n\n\n

Question 1.
Individual, Paid employee, Confidential officer, a Government department
Answer:<\/strong>
Government department<\/p>\n\n\n\n

Question 2.
Rotary club, Sports club, Co-operative banks, Lions club
Answer:<\/strong>
Co-operative banks<\/p>\n\n\n\n

Question 3.
Reception function, Statutory function, Financial function, Accuracy
Answer:<\/strong>
Accuracy<\/p>\n\n\n\n

Question 4.
Co-operatives banks, Co-operative housing society, Chamber of Commerce, Consumer Co-operative stores.
Answer:<\/strong>
Chamber of Commerce.<\/p>\n\n\n\n

1F. Complete the sentences.<\/strong><\/p>\n\n\n\n

Question 1.
In Roman empire a professional letter writer is called _____________
Answer:<\/strong>
Scribae<\/p>\n\n\n\n

Question 2.
Secretary appointed by busy individuals is known as _____________
Answer:<\/strong>
Personal Secretary<\/p>\n\n\n\n

Question 3.
An association formed with an objective to provide service to its member is a _____________
Answer:<\/strong>
Co-operative Society<\/p>\n\n\n\n

Question 4.
Finance secretary, Defence secretary, Home Secretary are the examples of _____________
Answer:<\/strong>
Secretary of Government department<\/p>\n\n\n\n

Question 5.
Secretary is either paid salary or paid _____________
Answer:<\/strong>
an honorarium<\/p>\n\n\n\n

1G. Select the correct option from the bracket.<\/strong><\/p>\n\n\n\n

Question 1.<\/strong><\/p>\n\n\n\n

Group \u2018A\u2019<\/td>Group \u2018B\u2019<\/td><\/tr>
(1) Chamber of Commerce<\/td>\u2026\u2026\u2026\u2026\u2026\u2026\u2026<\/td><\/tr>
(2) \u2026\u2026\u2026\u2026\u2026\u2026\u2026..<\/td>Correctness<\/td><\/tr>
(3) Key Managerial Personnel<\/td>\u2026\u2026\u2026\u2026\u2026\u2026\u2026<\/td><\/tr>
(4) \u2026\u2026\u2026\u2026\u2026\u2026\u2026..<\/td>\u20b9 5 crores or more<\/td><\/tr>
(5) \u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026<\/td>Latin word<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

(Joint Stock Company, Non-profit association, Company Secretary, Accuracy, Secretarius)
Answer:<\/strong><\/p>\n\n\n\n

Group \u2018A\u2019<\/td>Group \u2018B\u2019<\/td><\/tr>
(1) Chamber of Commerce<\/td>Non-profit association<\/td><\/tr>
(2) Accuracy<\/td>Correctness<\/td><\/tr>
(3) Key Managerial Personnel<\/td>Company Secretary<\/td><\/tr>
(4) Joint Stock Company<\/td>\u20b9 5 crores or more<\/td><\/tr>
(5) Secretarius<\/td>Latin word<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

1H. Answer in one sentence.<\/strong><\/p>\n\n\n\n

Question 1.
Lions club is an example of which type of organization?
Answer:<\/strong>
Lions club is an example of a Non-profit association.<\/p>\n\n\n\n

Question 2.
The body which looks after the working of Non-profit associations.
Answer:<\/strong>
The Managing Committee looks after the working of the Non-profit association.<\/p>\n\n\n\n

Question 3.
Under which act does the Cooperative society in Maharashtra have to get registered?
Answer:<\/strong>
The Co-operative Society in Maharashtra has to get registered under Maharashtra State Co-operative Act, 1960.<\/p>\n\n\n\n

Question 4.
Who can appoint Institutional Secretary?
Answer:<\/strong>
The institutional secretary can be appointed by Non-profit Association, Cooperative society, Joint-stock company, and Government Department.<\/p>\n\n\n\n

Question 5.
Who can be appointed as a secretary for the Ministry of External Affairs?
Answer:<\/strong>
An IFS (Indian Foreign Services) can be appointed as a secretary for the Ministry of External Affairs.<\/p>\n\n\n\n

Question 6.
Who acts as a link between management and staff?
Answer:<\/strong>
Secretary acts as a link between management and staff.<\/p>\n\n\n\n

1I. Correct the underlined word and rewrite the following sentences.<\/strong><\/p>\n\n\n\n

Question 1.
Company Secretary must be a member of IAS.
Answer:<\/strong>
Company Secretary must be a member of ICSI.<\/p>\n\n\n\n

Question 2.
The term scribae was used in Indian history.
Answer:<\/strong>
The term scribae was used in the Roman empire.<\/p>\n\n\n\n

Question 3.
The Co-operative Society is managed by the Board of Directors.
Answer:<\/strong>
The Co-operative Society is managed by of Managing committee.<\/p>\n\n\n\n

Question 4.
The Latin name for secretary is Amatya.
Answer:<\/strong>
The Latin name for secretary is Secretarius.<\/p>\n\n\n\n

Question 5.
The Secretary of the Lions Club is an example of a Personal secretary.
Answer:<\/strong>
The Secretary of the Lions Club is an example of an Institutional secretary.<\/p>\n\n\n\n

2. Explain the following terms\/concepts.<\/strong><\/p>\n\n\n\n

Question 1.
Key Managerial Personnel
Answer:<\/strong>
For the efficient working of the company, the Board of directors is assisted by many persons known as key managerial personnel.<\/p>\n\n\n\n

Question 2.
Administrators
Answer:<\/strong>
The secretary handles the office administration on behalf of the employer. He assists in making plans, execution of plans, supervision, etc.<\/p>\n\n\n\n

Question 3.
Institutional Secretary
Answer:<\/strong>
A secretary appointed by an institution or organization is called an Institutional secretary.
E.g. Secretary of Non-profit association, or Co-operative society or Joint Stock Company, or Government Department.<\/p>\n\n\n\n

Question 4.
Government Department
Answer:<\/strong>
The department working under the various ministers of the State and Central Government is called as Government Department.<\/p>\n\n\n\n

Question 5.
Courtesy
Answer:<\/strong>
It means showing politeness and kindness while dealing with people, which creates positive impressions about the employer and the organization.<\/p>\n\n\n\n

3. Study the following case\/situation and express your opinion.<\/strong><\/p>\n\n\n\n

1. Amit is interested to work as an Institutional Secretary but he lacks the willingness to accept challenges, has a bad temper, and is ignorant about operating a computer.<\/p>\n\n\n\n

Question (a).
<\/strong>Does lack of computer knowledge affect the performance of Amit?
Answer:
<\/strong>Yes, with the advancement of the technical aspect in business, Amit needs to update his computer knowledge. Most of the correspondence these days is done through emails.<\/p>\n\n\n\n

Question (b).
<\/strong>Is willingness to accept challenges an important quality of a secretary? why?
Answer:
<\/strong>Yes, Policies, technology, and business situations keep on changing and a secretary must adapt himself to the situation and face the challenges.<\/p>\n\n\n\n

4. Distinguish between the following.<\/strong><\/p>\n\n\n\n

Question 1.
Secretary of a Joint Stock Company and Secretary of a Co-operative Society.
Answer:<\/strong><\/p>\n\n\n\n

Basis<\/td>Secretay of a Joint Stock Company<\/td>Secretary of a Co-operative Society<\/td><\/tr>
1. Meaning<\/td>A company secretary is an individual, having prescribed qualifications, appointed by the Board of Directors to carry out ministerial and administrative duties.<\/td>A secretary of a Co-operative society is appointed by the Managing Committee to carry out administrative and secretarial duties.<\/td><\/tr>
2. Position<\/td>He is one of the members of the Key Managerial Personnel.<\/td>He is a member of society and voted to become a secretary.<\/td><\/tr>
3. Appointment<\/td>He is appointed by the Board of Directors.<\/td>He is appointed by the managing committee.<\/td><\/tr>
4. Qualification<\/td>A company secretary must possess the prescribed qualification i.e. Associate Membership of the Institute of Company Secretaries of India (I.C.S.I.)<\/td>There is no prescribed qualification for a secretary of a Cooperative society.<\/td><\/tr>
5. Government Act<\/td>A Joint Stock company is governed by the Indian Companies Act, 2013.<\/td>A co-operative society is governed by the Co-operative Societies Act, 1960, and the bye-laws adopted from time to time.<\/td><\/tr>
6. Remuneration<\/td>Being an employee of a company he gets a salary.<\/td>A secretary of a Co-operative society gets a salary if he is appointed as an employee of the Co-operative society. But if he is a member of a managing committee then he gets an honorarium.<\/td><\/tr>
7. Basis of Appointment<\/td>Generally, a company secretary is appointed on a full-time basis.<\/td>A Secretary of a Cooperative society may be appointed on a full-time or part-time basis.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Question 2.
Secretary of a Co-operative Society and Personal Secretary.
Answer:<\/strong><\/p>\n\n\n\n

Basis<\/td>Secretary of a Co-operative society<\/td>Personal Secretary<\/td><\/tr>
1. Meaning<\/td>A secretary appointed by the managing committee of the Co-operative society to carry out administrative and secretarial duties.<\/td>A secretary is appointed by an individual, businessman, doctor, lawyer, accountant, etc. to assist him in routine business activities.<\/td><\/tr>
2. Purpose<\/td>He is to assist in safeguarding the common interest of the members.<\/td>He is to assist busy individuals in their day-to-day work.<\/td><\/tr>
3. Appointment<\/td>He is appointed by the managing committee of the society.<\/td>He is appointed by businessmen, doctors, lawyers, accountants, etc.<\/td><\/tr>
4. Duties<\/td>His duties are governed by the Co-operative Societies Act and Bye-Laws of the society.<\/td>His duties are decided by the employer who appoints him.<\/td><\/tr>
5. Powers<\/td>He is given managerial and statutory powers in society as per the Act.<\/td>He is given powers by his employer, which are generally limited.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

5. Answer in brief.<\/strong><\/p>\n\n\n\n

Question 1.
State any four importances of a Secretary.
Answer:<\/strong>
The importance of a Secretary are as follows:<\/p>\n\n\n\n